Birthday Planning Checklist | The Planning Studio

Checklist

Plan the little details now and enjoy the celebration when the day arrives.

Use this interactive Birthday Planning Checklist to keep presents, invitations, decorations, food, cake, activities and all those last-minute birthday jobs together in one place. Tick things off as you go and your progress will save automatically on this device.

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START HERE

First Decisions

Decide how the birthday will be celebrated Choose celebration date Choose celebration time Decide on venue / location Decide approximate budget Choose theme / colour scheme if wanted Write rough guest number

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GUESTS

Invitations & Guest List

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LOCATION

Venue & Setup

Book venue if required Confirm venue booking Check arrival / setup time Check tables / chairs available Check parking / transport information Plan where food will go Plan gift / card area

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DECORATIONS

Decor & Party Supplies

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FOOD

Party Food

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THE CAKE

Birthday Cake

Decide cake style / flavour Order cake or plan to make one Confirm cake collection / delivery Buy birthday candles Buy cake topper if wanted Check cake storage Remember cake knife / server

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PRESENTS

Presents & Cards

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ENTERTAINMENT

Activities & Entertainment

Plan games / activities if wanted Prepare music / playlist Book entertainment if applicable Buy activity supplies Prepare prizes if needed Set up photo area if wanted Charge camera / phone

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ONE WEEK BEFORE

Final Preparations

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BIRTHDAY EVE

Day Before

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CELEBRATION DAY

Party Day

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AFTERWARDS

After the Celebration

Put leftover food away safely Collect rubbish / recycling Pack decorations away if reusable Gather cards and gifts Send thank-you messages if wanted Save favourite photos Return borrowed / hired items

Prefer to plan the birthday with pen & paper?

Take your Birthday Planning Checklist away from the screen with the matching Havenly Life printable. Keep it inside your planner, celebration folder or household binder and tick things off as the birthday comes together.

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Printable Format Designed for easy home printing

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Birthday Planner From first ideas to celebration day

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Havenly Style Lavender, cream, sage & gold

YOUR PRINTABLE INCLUDES

✓ Birthday details ✓ First decisions ✓ Guest planning ✓ Invitations ✓ Venue & setup ✓ Decorations ✓ Party food ✓ Birthday cake ✓ Presents & cards ✓ Activities ✓ Final preparations ✓ Day-before jobs ✓ Celebration-day jobs ✓ After-party jobs ✓ Extra birthday jobs ✓ Notes & reminders

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The best birthday memories shouldn't depend on remembering twenty-seven tiny jobs at once. Start planning early, tick things off gradually and leave yourself enough room to actually enjoy the celebration when the day arrives.

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VIEW THE DIGITAL PRINTABLE Birthday Planning Checklist →

You'll be taken to the printable page where you can view the full checklist and access the digital version.